A dedicated email hosting server provides exclusivity to users who need the full power, memory, speed and features that only this type of hosting can provide. There are many ways of securing hosting through shared, virtual, or colocation providers, but sites that transact large amounts of data may require a dedicated mail server hosting solution in order to process its traffic. Dedicated servers are generally recommended for web sites that see over 2,000 or more visitors a day in order to provide adequate service in general and multi-faceted features for business purposes in particular.

Mail services are provided through all other means of hosting, but in order to receive the benefits of exclusivity to an account, a dedicated email hosting server is necessary. Dedicated options will cost more than other solutions initially, but in the long run, may provide the much needed space and service that only comes with exclusive use. There are also out-source communication options that can provide service to small businesses that need the full features of a corporation but don't want the hassle of owning a dedicated server and maintaining it. Many email hosting services provide mail security, software and other hardware associated with these choices.

The account is managed by a web mail company with all maintenance and service provided by competent staff to insure quality, professional service for any business. Many corporations and businesses prefer, however, to provide their own in house dedicated email hosting server as well as their own IT team to conduct all data transactions through web mail. Features such as anti-spam and security protection are very important to many corporations as well as communication access distribution among employees and other specified parties.

For companies that manage 100's of communication accounts and corporate web mail addresses, it is imperative to have hands-on management of dedicated mail server hosting to not only provide better service but to also insure privacy and security. There are many online sources that provide information and hardware regarding specifications, purchase, set up, management and support for any dedicated email hosting server solutions anyone may have in mind. Before investing in dedicated server hosting, be sure to thoroughly access the needs and features that will be required for any business or enterprise. Not all situations really need this type of hosting, so make sure that there are adequate requirements before investing in exclusive services.

Experts suggest that exclusive email options are not necessary for businesses that have under 4-5,000 users. Also, understanding how much space a company actually needs for data storage is important. Anything over 60Gb of space for storage usually requires dedicated mail server hosting in order to accommodate the large stream of data that occurs each day within many corporations. Another thing to consider is the type of back up system a company or enterprise is willing to put in place in order to protect its data and security interests. Other concerns are the type of software that is required that relate to spam and security issues. As with any purchase, it is also important to check out all agreements and service options that are available for any server requirement.

One issue that is very important when choosing to use a dedicated email hosting server is whether or not a company chooses a managed or unmanaged facility. Dedicated servers can be purchased and set up according to company specifications, but may need to be maintained and serviced by IT professionals that are hired by each respective business. This is an unmanaged dedicated server option and will require the attention of high tech specialists to be effective. Hiring IT specialists to maintain, service, and program a system can be very expensive for some companies that are not quite to the stage of exclusive server management.

For companies that want the power house option of a dedicated mail server hosting features, a managed situation may be best. Managed options provide professional technical staff that are well versed in every operations of email hosting management and can provide services for a fee to any company. It is quite amazing to realize the expertise and knowledge that can be found among those who are skilled in computer technology and who can provide incomparable service. "What is man that thou are mindful of him? And the son of man, that thou visitest him? For thou hast made him a little lower than the angels, and hast crowned him with glory and honour." (Psalm 8:3-4)

This can prove to be a more efficient and cost effective way to manage and service the hosting set up that is required by moderate to large companies who do not want to pay for full management of their own servers. Most providers of email hosting offer options that can be customized to any company requirements. The best in web mail features such as POP3, email forwarding, security, auto responders and spam filtration which are only a few of the many available. For more information regarding dedicated mail server hosting options, there are many online sources that offer complete details for every requirement.


How Mail Server Works

A mail server is a computer that serves as your electronic mail box, or it could even be considered your electronic post office. These servers that are running on the same software, exchange emails across networks, and they would more or less run on the same email protocol, and email attachment as well graphics that they would use. Companies have their own ISP, otherwise known as your Internet Service Provider, and these ISP servers would have their own mail servers and deal with their own clients' emails.

How does sending and receiving an email work? When you send an email, and the recipient of that email belongs to the same network, the mail server, or the mail transfer agent, sends the email to the email address on the same network. Should you send out an email to another mail server, which means the email address does not belong to the same network, your email is then passed to your mail server first, which is then transferred to the mail server of your recipient. When you then send an email, your email program like Eudora or Microsoft Outlook, would send the email to the mail server. There are different systems to send out these mail servers, and an example of these would be SMPT, which means Simple Mail Transfer Protocol, or the ESMTP, or the extended SMTP. While receiving the emails, you also have to use a specific program for mail receiving which could be any of these systems, POP3, or the Post Office Protocol 3, or the IMAP, or the Internet Message Access Protocol.

Having explained how the email process works, what should work best for your system when you receive email messages that you do not need?

These are emails that you call 'spam messages'. They are harmful in terms of using up the storage area for your mail server. Spammers would take advantage of some mail servers if these mail servers are set up to have the 'catch all email account'.

In such cases, there are two options to choose from. You either choose to use the 'fail' option, or you can go 'blackhole.'

These options are, of course, only handled by your IT department. As an email user, you need to know what options should have better results.

The blackhole option accepts all types of emails, regardless if you do not know the email address sending you an email. After these emails are received in your mail server, they are then deleted. The disadvantage though is that it downloads the email received, taking up bandwidth, and space in your mail server, before it actually deletes the email.

The fail option, on the other hand, stops the email before entering the mail server. This is advantageous to your mail server and to the sender because a message will be sent back to him telling him the recipient did not receive his message, to which he could amend. The email address could've been incorrect, so the sender could re-send the message to the right email address.


Article source: http://www.christianet.com/dedicatedhosting/dedicatedemailhostingserver.htm
Article source: http://www.hostingz.com/web-hosting-article/how-mail-server-works.html